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The VAT Warehouse
Mechanisms of the VAT warehouse
Access to the system of the V.A.T. warehouse with fiscal representation :
If the conclusions of our study are favourable and if instructed by you, EEC shall, on your behalf, take the necessary steps with our logistical partner in order to activate this system for the storage of your goods in one of their warehouses.
How does this system concretely function ?
Your company sends to Antwerp a certain quantity of your products consigned to the logistical partner.
The latter takes delivery of your goods and stores them in one of its warehouses.
It issues on your behalf the necessary customs declarations upon the entry of the Belgian territory with the V.A.T. number of the fiscal representative you shall appoint, being a sister company in its group specialized in fiscal representation.
It will settle the customs duties on your behalf but there is an exoneration of paying the V.A.T.
A customer in the European Economic Union orders a certain quantity of your products stored in the V.A.T. warehouse.
Delivery instructions are given to the logistical partner who shall deliver the goods within 48 to 72 hours.
Your company sends a sales invoice to the customer and sends a copy of this invoice by fax to the logistical partner.
The logistical partner hands it over to the fiscal representative, who will send to your client an attestation that the goods originate from a VAT warehouse with fiscal representation.
The fiscal representative will then declare the transaction to the Belgian V.A.T. administration with its own V.A.T. number, but no V.A.T. is payable on said transaction.
Technically, for your customer, this transaction is identical to a simple transaction between member states (exempted of customs duties and V.A.T.)